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Our Commitment
Your privacy is important to us. JOHNSTON DIXON recognises the importance of privacy in relation to personal information given to us. We will therefore seek to ensure that the information is accurate and secure, and that your rights are protected. Put simply, we want you to feel comfortable with how we use your information, and the security we provide for that information.
What is Personal Information?
We define 'personal information' as information that can identify you, such as your name, or information from which your identity can be satisfactorily established, such as your home address. In providing Real Estate services to you we may need to obtain this information. Some organisations, recognising the value of personal information, may misuse your details. JOHNSTON DIXON undertakes never to disclose (give, sell, or rent) personal information to any other organisation for their marketing purposes. Personal Information is different from Sensitive Information. Sensitive information is information about an individual's private preferences, such as race, religion or sexual preference. JOHNSTON DIXON does not seek to collect this information, but advises that such information may be collected accidentally in our relationship with you. This information does not affect how JOHNSTON DIXON deals with clients and potential clients, and has no relevance to sales or rental processes. As such, SENSITIVE INFORMATION IS NOT RECORDED OR TRANSMITTED.
How is my personal information to be used?
We collect personal information at our properties 'On Show' for a number of reasons:- Security - As added security for our sellers, we require a name and contact details for people who inspect our properties. We reserve the right to ask for verification of identity (eg, a Driver's Licence).
Almost all of the services provided by JOHNSTON DIXON require some personal information. This information will be used accordingly, for example, researching a property or obtaining a title search. We may use the information for direct marketing purposes and to seek potential clients through promotional activities. This may be in the form of letters, brochures, or informational booklets such as our Real Estate Reports. In providing your information you agree to this use, and you may ask to be removed at any time. JOHNSTON DIXON Quality Property Management requires additional personal information, and uses it for additional reasons. All of these are related to fulfilling their legal and professional obligations.
How is it stored, and who may access it?
Personal Information collected is stored in two ways; the hard copy paper on which the information was recorded, and in a computerised database. This allows JOHNSTON DIXON to more efficiently work with clients and potential clients. At present, each employee has their own computer database, which can only be accessed by them, company management, or a Systems Administrator. We are always working to maximise the security for this and all information. Personal Information collected as part of the Rental process, in relation to either the owners or tenants / prospective tenants, is stored on both the hard copy paper on which the information was recorded and in a computerised database. Access to this database is restricted to members of Quality Property Management.
Who do you give my information to?
Generally, JOHNSTON DIXON will not share your personal information with any third parties or other organisations. However, it is usually necessary to share some information with our support organisations in order to provide a service, particularly in marketing a property or providing property management services. Failure to provide us with the required personal information may result in us being unable to provide a service to you. Such organisations may include accountants, auditors, banks, Body Corporates, government agencies, insurers, the media, advertisers, mortgage providers, other real estate agents, pest and building inspectors, potential purchasers, property owners, the REIQ, service providers, tradespeople, solicitors, and tenancy databases. Personal information is only provided to those organisations when it is necessary to enable us to provide our services or to comply with our legal obligations. We will not give, sell or rent your email address or other personal information to any other party. Personal information will not be given out to any other organisation for their marketing purposes.
Your Rights
In accordance with the Privacy Act (1988) and Amendments, you have the right to request a copy of all information we have about you. You can also request information on what companies your information has been provided to, and for what purpose that was done. Please note that requests for your personal information can only be made by you. We seek to ensure all information we have is accurate and up to date. If you discover that any information we have about you is incorrect, please ask us to amend the information accordingly. If you are receiving information from us and you wish to discontinue that service, please advise us. Where possible, we will also delete some or all of your information at your request.
Further Information
JOHNSTON DIXON welcomes enquiries and suggestions regarding our Privacy Policy. If you would like further information, please contact: JOHNSTON DIXON Quality Property Phone: (07) 3858 8888 Freecall: 1300 369 203 This Privacy policy may be updated periodically as our offices, systems, and methods of practice evolve. |
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